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ShopBase is required to charge certain fees in order to keep your store working seamlessly. In this article, we will explain all types of fees and charges on ShopBase, and details of each.

Based on your ShopBase packages and billing cycles, your bill will show several charges and fees in US$.

In this article

A. Subscription fees
B. Transaction fees
C. SMS fees
D. What happens when the charge fails
E. Negative balance
F. Troubleshooting - Credit card is declined
G. Billing cycle
H. View payout history

A. Subscription fees

The recurring charge for using ShopBase is called a subscription fee, and it varies depending on your package. ShopBase offers 4 package options (Fulfillment Only, Basic Base, Standard Base, Pro Base) and 2 billing cycles (monthly and annually). You can find out the pricing here for each plan. Quarterly and Annual billing cycle goes with a discount on the subscription charge amount compared to monthly one. You can get cheaper price when purchasing annual subscription fee.

Currently, the subscription fees are paid via the store's Balance.

Stores that choose package plan during their free-trial won't be charged immediately. They will pay the fee when the subscription starts after free-trial period.
If the transaction for the first subscription fee collection fails (right after the free-trial period ends), the store will be automatically frozen after 1 calendar day following the failed transaction.
The Fulfillment Only package is entirely free ($0.00). You can use all ShopBase features and fulfill orders with ShopBase fulfillment service in this package, but buyers will not be able to checkout on the storefront.



Check and upgrade/downgrade your plan

From your ShopBase admin, go to Settings > Account.

In Account overview section, you can see your current plan. To change your plan, click Compare plan or Upgrade plan. You will be directed to select your new plan.



Confirm your change of plan.

Subscription change when plan is changed

When you upgrade or downgrade your plan, the remaining days of your subscription will be recalculated and deducted from the new subscription that you are charged immediately from your Balance.

If the recalculated subscription fee is equal or above the new subscription fee, the exceeding amount will be changed to additional subscription days, and you won't be charged until these days are used up.

B. Transaction fees

Transaction fee (or payment processing fee) is charged for each transaction when you use a payment provider integrated in your ShopBase store to receive customer payments for successful orders.

The transaction fee rate depends on which package you selected. The transaction fee is waived if your store has less than 50 orders and is in free trial period.

Who are payment providers?

Payment providers are services that help to process your customers' payments to you with an amount of transaction fee charged. For example, Stripe allows your orders to be paid by major cards or mobile apps.

At the moment, you can connect various payment providers to be your store's payment gateways, including our built-in payment gateways: ShopBase Payments and ShopBase Marketplace Payments. Please refer to this article for more information on payment gateways.

Calculate your transaction fees

The transaction fee is calculated using the following formula: [(Cost of products - Discount) + Shipping fee] x Rate

Every day, ShopBase generates an open invoice for each shop that includes all transactions of transaction fees occurring from 00:00:00 UTC +0 to 23:59:59 UTC +0 on that day. This open invoice will be charged the following day at 0:00 UTC +0.
The transaction fee is added to the open invoice after an order is successfully placed and paid.
For orders that have been placed but been requested for refund, the transaction fee will be deducted, if only it has not been charged successfully.

C. SMS fees

These are charged for each Abandoned Checkout SMS sent from ShopBase to your customers.

This fee is $0.02/SMS sent.

Every day, ShopBase generates an open invoice for each shop that includes all SMS fee transactions occurring from 00:00:00 UTC +0 to 23:59:59 UTC +0 on that day This open invoice will be charged the following day at 0:00 UTC +0.
The SMS fee is added to the open invoice after an SMS was sent.
If the open invoice of SMS fee fails to be charged, the abandoned checkout SMS service will be interrupted for the store immediately.

D. What happens when the charge fails

The transaction is considered failed when ShopBase can't charge your fees. In that case, there will be a warning on your ShopBase admin page, and the system will charge you again 1 day later by default. If the payment hasn't been made successfully 5 days after the first failed charge, the store will be frozen.

E. Negative balance

When your balance reaches below $0.00, our system will automatically top-up the balance. The amount is withdrawn from your card connected to your account. For more information, please refer to our article here about ShopBase Balance.

F. Troubleshooting - Credit card is declined

When you top up your Balance or an invoice is charged directly from your credit card, we will send your request to PayPal. However, in some cases, the request may be declined for the following reasons:

Transaction Not Allowed: Your bank declined the transaction for unspecified reasons, possibly due to an issue with the card itself. You will need to contact your bank for more information or use different payment methods (another credit card or wire transfer).
Invalid Transaction: Your bank declined the transaction, typically because the card in question does not support this type of transaction – for example, an FSA debit card is used for a non-healthcare related purchase. You will need to contact your bank for more information or use different payment methods (another credit card or wire transfer).
Processor Declined: Your bank is unwilling to accept the transaction. The reasons for this response can vary. You will need to contact your bank for more information or use different payment methods (another credit card or wire transfer).
Declined: Your bank is unwilling to accept the transaction. You will need to contact your bank for more information regarding this generic decline or use different payment methods (another credit card or wire transfer).

G. Billing cycle

A billing cycle is the interval at which ShopBase bills your plan fees and charges.

Monthly: 30 days
Yearly: 365 days

You cannot choose the date that you get charged on, but you can extend your billing cycle to a longer interval (one, two, or three years) to earn a discount.

H. View payout history

Please refer to our article about Understanding ShopBase Balance for more information.

Related Articles

Set up & Update ShopBase Profile
Secure ShopBase account
Close your store on ShopBase
How to switch between ShopBase stores
How to add and manage staff accounts on ShopBase
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